Thursday, May 19, 2016, at 10:00 a. m.

The Ontonagon County Rural Electrification Association

The Regular Meeting of the Board of Directors 500 James K Paul Street, Ontonagon, MI.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, May 19, 2016, at 10:00 a.m. pursuant to call.

Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Tom List, Randy Myhren and George Rajala. A quorum was present. Secretary Myhren appointed Rajala to record the Board Meeting Minutes.

Others Present: Debbie Miles, General Manager

At 10:00 a.m., President Calvin Koski called the Member Comments Session to order. Members Bruce Johanson and Melvin Haskell made comments regarding the Open Meetings Act, power supply and the director’s election process. There being no further comments from members, President Calvin Koski adjourned the Member Comments Session at 10:24 a.m.

The Regular Board Meeting was called to order at 10:25 a.m. by the President, Calvin Koski.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

Karl Ahonen, representing Makela, Pollack & Ahonen, PLLC, presented the Independent Auditor’s Report for 2015. A motion to approve the audit report along with the Form 990 (Return of Organization Exempt from Income Tax) which was included in the board packet sent in the mail,was made by List and duly seconded. On a voice vote the motion passed all ayes. Ahonen was authorized to file the Form 990.

There was no Executive Session.

A motion to approve changes and approve the minutes with the appropriate corrections for the March 17, 2016 Board Meeting was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to accept the Line Superintendent’s Report and the Manager’s Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the Special Equipment Summary in the amount of $1,704.20 for period ending March 31, 2016, and the RUS Form 219 Work Order in the amount of $1,558,783.46 was made by List and duly seconded.

On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to publish the Board minutes on the website was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to have Ken Bradstreet, from MECA, chair the Annual Meeting and have the Sheriff’s Department on site, was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

Joe Hazewinkel of Woverine Power Cooperative, will give a presentation on vegetation management at the annual meeting. Other presenters will be Jim Sherman for We Energies and Art Thayer will give a legislative update.

Redistricting was discussed. A motion to table the discussion was made by List. On a voice vote the motion passed with all ayes.

Wiideman will present sample policies on Member Comment Sessions at the next monthly meeting.

Miles attended the Michigan Electric Accountants Association meeting in Petosky and presented some of the issues addressed.

Miles received the final billing from ATCLLC for the transmission tap at the Boston Substation. The final cost of the tap came in less than the original estimate of $750,000. The final cost was $714,992.34

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 11:36.

Calvin Koski, President

Randy Myhren, Secretary

We, the undersigned Directors of the Ontonagon County Rural Electrification Association do hereby confirm, approve and ratify in all respects the above minutes of the Regular Meeting held on May 19, 2016.

Being, all of the Directors of the Ontonagon County Rural Electrification

Association.

________________________________________________________________________________

Thursday, June 16, 2016, at 10:00 a. m.

The Ontonagon County Rural Electrification Association

The Regular Meeting of the Board of Directors

500 James K Paul Street, Ontonagon, MI.

 

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, June 16, 2016, at 10:00 a.m. pursuant to call.

Raj ala reported the following directors present: Wayne Heikkinen,

Calvin Koski, Paul Koski, Frances Wiideman, Randy Myhren and George Rajala. List was absent due to illness. A quorum was present. Secretary Myhren appointed Rajala to record the Board Meeting Minutes.

Others Present: Debbie Miles, General Manager

The July, August & September monthly Board Meetings will start at 9:00 a.m.

Member Bruce Johanson requested a copy of the board policy regarding the member comments session and made additional comments on the “Open Meetings Act” and the current power contracts.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed, all ayes.

There was no Executive Session.

A motion to approve changes and approve the minutes with the appropriate corrections for the May 19, 2016 Board Meeting was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to accept the Line Superintendent’s Report and the Manager’s Report was made by Myhren and duly seconded. On a voice vote the motion passed, all ayes.

A motion to approve the RUS Form 219, Inventory of Work Orders in the amount of $54,643.50 was made by Rajala and duly seconded. On a

voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all

ayes.

The Annual Meeting was discussed. Raj ala and Miles check out the sound system and seating layout at the Chassell School prior to the annual meeting.

Redistricting was discussed.

Calvin Koski recommended making the Member Comment Session Board Policy #1200-1. After a discussion, Rajala made a motion and was duly seconded to make the Member Comment Session a part of Board Policy. On a voice vote the motion passed all ayes.

The motion to donate to Copper Fest was tabled.

Keith Wanhaaho had filed a complaint regarding Electric Outage Service Credits. After review by the line superintendent , Mr. Wanhaaho was issued a $25.00 on his electric bill.

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 11:26.

ICC.

Calvin Koski, President

Randy Myhren, Secretary

We, the undersigned Directors of the Ontonagon County Rural Electrification Association do hereby confirm, approve and ratify in all respects the above minutes of the Regular Meeting held on June 16, 2016. eing, all the Directors of the Ontonagon County Rural Electrification Association.

______________________________________________________________________________

Thursday, July 21, 2016, at 9:00 a. m.

The Ontonagon County Rural Electrification Association

The Regular Meeting of the Board of Directors

500 James K Paul Street, Ontonagon, MI.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, July 21, 2016, at 9:00 a.m. pursuant to call.

Raj ala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Randy Myhren, Tom List and George Rajala. A quorum was present. Secretary Myhren appointed Raj ala to record the Board Meeting Minutes.

Others Present: Debbie Miles, General Manager

At 9:00 a.m., President Calvin Koski called the Board Meeting to order. Member Bruce Johanson made comments on the annual meeting and is questioning the board’s decision to not allow members to attend the regular board meeting. Johanson commented that twenty minutes was not adequate for a question and answer session at the annual meeting and the secretary’s report was insufficient. There were no other members present.

Jeremy Abcock, Federated Insurance, presented the Board with a Plaque for “for no loss time” for 2015. There has been no loss time since October of 2005. The coop’s worker’s compensation rates reflect that record.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

There was no Executive Session.

A motion to approve the minutes of the June 18, 2()16, Board Meeting was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to accept the Line Superintendent’s Report and the Manager’s Report was made by Heikkinen and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the RUS Form 219 Work Order in the amount of $8,605.93 and the Special Equipment Summary in the amount of $5,113.65 was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

Miles presented member comments on the annual meeting. It was suggested that the breakfast be discontinued at the meeting. It was also suggested that the cost of service study be shared with the membership, redistricting needs to be a priority and that twenty minutes was not sufficient for questions and answers.

Redistricting was discussed. Calvin Koski noted that most members do not see any need to change the current district structure. The Board agreed and no action was taken.

Calvin Koski and Rajala discussed board per diem increases. After discussion no action was taken.

Miles discussed vegetative management and feels we should move forward on spraying.

A motion to contribute $200.00 to Country Lines for a picture contest was made by Wiideman and duly seconded. On a voice vote the motion passed all ayes.

Miles discussed 990 Disclosures.

The coop had received a “Third Call for Voluntary Additional Capital 2016” from ATCLLC in the amount of $7,681.00. Motion was made by Myhren and duly seconded approving the contribution. On a voice vote the motion passed all ayes.

Miles stated that the Cost of Service will be discussed at the next meeting when more information will be available.

A donation to the Ontonagon County Labor Day Festival was tabled.

The board discussed the “Member Comment Sessions”. There is no board policy governing those sessions and it is at the discretion of the board as to how those sessions will be conducted. The member comment session is just that, a comment session, not a debate and the “practice” of the board will be to hear each member individually.”

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 10:30 am.

Calvin Koski, President

Randy Myhren, Secretary

We, the undersigned Directors of the Ontonagon County Rural Electrification Association do hereby confirm, approve and ratify in all respects the above minutes of the Regular Meeting held on July 21, 2016.

Being, all of the Directors of the Ontonagon County Rural Electrification