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Minutes of the The Ontonagon County Rural Electrification Association Board of Directors

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On Thursday, May 19, 2016, at 10:00 a. m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, May 19, 2016, at 10:00 a.m. pursuant to call.

Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Tom List, Randy Myhren and George Rajala. A quorum was present. Secretary Myhren appointed Rajala to record the Board Meeting Minutes.

Others Present: Debbie Miles, General Manager

At 10:00 a.m., President Calvin Koski called the Member Comments Session to order. Members Bruce Johanson and Melvin Haskell made comments regarding the Open Meetings Act, power supply and the director’s election process. There being no further comments from members, President Calvin Koski adjourned the Member Comments Session at 10:24 a.m.

The Regular Board Meeting was called to order at 10:25 a.m. by the

President, Calvin Koski.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

Karl Ahonen, representing Makela, Pollack & Ahonen, PLLC, presented the Independent Auditor’s Report for 2015. A motion to approve the audit report along with the Form 990 (Return of Organization Exempt

from Income Tax) which was included in the board packet sent in the mail,

was made by List and duly seconded. On a voice vote the motion passed all ayes. Ahonen was authorized to file the Form 990.

There was no Executive Session.

A motion to approve changes and approve the minutes with the appropriate corrections for the March 17, 2016 Board Meeting was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to accept the Line Superintendent’s Report and the Manager’s Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the Special Equipment Summary in the amount of $1,704.20 for period ending March 31, 2016, and the RUS Form 219 Work

Order in the amount of $1,558,783.46 was made by List and duly seconded.

On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to publish the Board minutes on the website was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to have Ken Bradstreet, from MECA, chair the Annual Meeting and have the Sheriff’s Department on site, was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

Joe Hazewinkel of Woverine Power Cooperative, will give a presentation on vegetation management at the annual meeting. Other presenters will be Jim Sherman for We Energies and Art Thayer will give a legislative update.

Redistricting was discussed. A motion to table the discussion was made by List. On a voice vote the motion passed with all ayes.

Wiideman will present sample policies on Member Comment Sessions at the next monthly meeting.

Miles attended the Michigan Electric Accountants Association meeting in Petosky and presented some of the issues addressed.

Miles received the final billing from ATCLLC for the transmission tap at the Boston Substation. The final cost of the tap came in less than the original estimate of $750,000. The final cost was $714,992.34

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 11:36.

Calvin Koski, President

Randy Myhren, Secretary

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On Thursday, June 16, 2016, at 10:00 a. m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, June 16, 2016, at 10:00 a.m. pursuant to call.

Rajala reported the following directors present: Wayne Heikkinen,

Calvin Koski, Paul Koski, Frances Wiideman, Randy Myhren and George Rajala. List was absent due to illness. A quorum was present. Secretary Myhren appointed Rajala to record the Board Meeting Minutes.

Others Present: Debbie Miles, General Manager

The July, August & September monthly Board Meetings will start at 9:00 a.m.

Member Bruce Johanson requested a copy of the board policy regarding the member comments session and made additional comments on the “Open Meetings Act” and the current power contracts.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed, all ayes.

There was no Executive Session.

A motion to approve changes and approve the minutes with the appropriate corrections for the May 19, 2016 Board Meeting was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to accept the Line Superintendent’s Report and the Manager’s Report was made by Myhren and duly seconded. On a voice vote the motion passed, all ayes.

A motion to approve the RUS Form 219, Inventory of Work Orders in the amount of $54,643.50 was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

The Annual Meeting was discussed. Rajala and Miles check out the sound system and seating layout at the Chassell School prior to the annual meeting.

Redistricting was discussed.

Calvin Koski recommended making the Member Comment Session Board Policy #1200-1. After a discussion, Rajala made a motion and was duly seconded to make the Member Comment Session a part of Board Policy. On a voice vote the motion passed all ayes.

The motion to donate to Copper Fest was tabled.

Keith Wanhaaho had filed a complaint regarding Electric Outage Service Credits. After review by the line superintendent , Mr. Wanhaaho was issued a $25.00 on his electric bill.

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 11:26.

ICC.

Calvin Koski, President

Randy Myhren, Secretary

 

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On Thursday, July 21, 2016, at 9:00 a. m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, July 21, 2016, at 9:00 a.m. pursuant to call.

Raj ala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Randy Myhren, Tom List and George Rajala. A quorum was present. Secretary Myhren appointed Raj ala to record the Board Meeting Minutes.

Others Present: Debbie Miles, General Manager

At 9:00 a.m., President Calvin Koski called the Board Meeting to order. Member Bruce Johanson made comments on the annual meeting and is questioning the board’s decision to not allow members to attend the regular board meeting. Johanson commented that twenty minutes was not adequate for a question and answer session at the annual meeting and the secretary’s report was insufficient. There were no other members present.

Jeremy Abcock, Federated Insurance, presented the Board with a Plaque for “for no loss time” for 2015. There has been no loss time since October of 2005. The coop’s worker’s compensation rates reflect that record.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

There was no Executive Session.

A motion to approve the minutes of the June 18, 2(016, Board Meeting was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to accept the Line Superintendent’s Report and the Manager’s Report was made by Heikkinen and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the RUS Form 219 Work Order in the amount of $8,605.93 and the Special Equipment Summary in the amount of $5,113.65 was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

Miles presented member comments on the annual meeting. It was suggested that the breakfast be discontinued at the meeting. It was also suggested that the cost of service study be shared with the membership, redistricting needs to be a priority and that twenty minutes was not sufficient for questions and answers.

Redistricting was discussed. Calvin Koski noted that most members do not see any need to change the current district structure. The Board agreed and no action was taken.

Calvin Koski and Rajala discussed board per diem increases. After discussion no action was taken.

Miles discussed vegetative management and feels we should move forward on spraying.

A motion to contribute $200.00 to Country Lines for a picture contest was made by Wiideman and duly seconded. On a voice vote the motion passed all ayes.

Miles discussed 990 Disclosures.

The coop had received a “Third Call for Voluntary Additional Capital 2016” from ATCLLC in the amount of $7,681.00. Motion was made by Myhren and duly seconded approving the contribution. On a voice vote the motion passed all ayes.

Miles stated that the Cost of Service will be discussed at the next meeting when more information will be available.

A donation to the Ontonagon County Labor Day Festival was tabled.

The board discussed the “Member Comment Sessions”. There is no board policy governing those sessions and it is at the discretion of the board as to how those sessions will be conducted. The member comment session is just that, a comment session, not a debate and the “practice” of the board will be to hear each member individually.”

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 10:30 am.

Calvin Koski, President

Randy Myhren, Secretary

 

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On Thursday, August 18, 2016, at 9:00 a. m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, July 18, 2016, at 9:00 a.m. pursuant to call.

Rajala reported the following directors present: Wayne Heikkinen,

Calvin Koski, Paul Koski, Frances Wiideman, Randy Myhren and George Raj ala. List was absent due to illness. A quorum was present. Secretary Myhren appointed Raj ala to record the Board Meeting Minutes.

Others Present: Debbie Miles, General Manager

Nicholas Daavettila, Attorney

Ron Sanville, DKS Contracting Inc. D/B/A Bugle There were no Members present for the comment session.

A motion to approve the agenda was made by Heikkinen and duly seconded. On a voice vote the motion passed all ayes.

Attorney Nicholas Daavettila presented the RUS Loan, AF8, documents for signature. Documents included the Secretary Certificates, RUS Loan Contract and the FNB note.

Ron Sanville presented a very instructive brochure entitled “Ontonagon Cooperative Herbicide Information” booklet and explained their procedure. A motion to proceed with spraying was made by

Wiideman and duly seconded. On a voice vote the motion passed all ayes.

There was no Executive Session.

A motion to approve the minutes for the July 21, 2016 Board Meeting was made by Wiideman and duly seconded. On a voice vote the motion passed all ayes.

A motion to accept the Line Superintendent’s Report and the Manager’s Report was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the Inventory of Work Orders in the amount of

$17,727.46 for period ending June 30, 2016, and the Special Equipment

Summary SES for June 2016 in the amount of $4,128.40 was made by

Wiideman and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

Doug Snitgen of MECA provided information on the Youth

Leadership Training Program and the importance of ACRE and the director training that is being offered by MECA.

A motion to have Calvin Koski attend the NRECA Regional Meeting was made by Rajala and duly seconded. On a voice vote the motion was passed all ayes.

There was no activity to report for either the personnel or policy committees.

Redistricting was tabled.

A motion to table a second request for membership by the Baraga County Chamber of Commerce was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

Miles will present an update on the USDA Limited English Proficiency (LEP) Requirements at the next meeting.

A motion approving the resolution updating the signatories of the CoBank Loans 00251646 & 002594194 and the Line of Credit was made by Rajala and duly seconded. On a voice vote the motion was passed all ayes. The General Manger and Secretarynreasurer were designated as authorized signatures.

The Board took no action on a request for a donation for the Otter Lake Fire Department.

Due to a conflict, the manager requested the September board meeting be changed to September 29, 2016 at 9:00 a.m.

Calvin Koski adjourned the meeting at 10:50 a.m.

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On Thursday, September 29, 2016, at 9:00 a.m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, September 29, 2016, at 9:00 a.m. pursuant to call.

Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Tom List, Randy Myhren and George Rajala. A quorum was present. Secretary Myhren appointed Rajala to record the Board Meeting Minutes.

Others Present: Debbie Miles, General Manager

There were no members present for the comment session.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

Calvin Koski called an Executive Session.

A motion to approve the minutes for the August 18, 2016, Board Meeting was made by Rajala and duly seconded. On a voice vote the motion passed with 6 ayes. List was not present at the August Meeting.

The line Superintendent’s report was not available due to a family emergency.

A motion to approve the Manager’s Report was made by Heikkinen and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the Special Equipment Summary in the amount of $89,607.53 for June 2016, and the RUS Form 219 Inventory of Work Orders in the amount of $72,669.05 was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was

made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve Voluntary Additional Capitol for ATC for 2016 in the amount of $7,186.00 was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

Calvin Koski submitted a Report on the NRECA Regional Meeting.

Calvin Koski submitted copies of sample board policies received at the NRECA Regional Meeting to the Policy Committee, Wiideman and Paul Koski.

Calvin Koski and Rajala, the Personnel Committee, suggested the board invite Aaron Stallings of CFC to discuss succession planning at the next board meeting. Mr. Stallings was already scheduled to be in Ontonagon on October 18. The Board changed the regular board meeting to coincide with Mr. Stallings visit.

At the Annual Meeting of Members held in June, a motion was made to select a committee to review redistricting. A vote was taken and it was not a priority with the majority of members present. Redistricting has permanently been tabled.

Based on an audit performed by Mr. Kenneth Johnson, an RUS Field Auditor, it was found that the liability for postretirement health insurance is overstated. An actuary, as required by RUS, will be contracted to calculate the current value of those postretirement benefits.

The board took no action on requests for donations from Little Brothers and the Ontonagon High School Sports Program.

The October board meeting is will be held on October 18, 2016, at

10:00 a.m. The change is to accommodate the schedule of Aaron Stallings of CFC.

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 10:30a.m.

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On Thursday, October 18, 2016, at 10:00 a. m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, MI, on Thursday, October 18, 2016, at 9:50 a.m.Secretary Myhren appointed Rajala to record the Board Meeting Minutes.Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Tom List, Randy Myhren and George Raj ala. A quorum was present.

Others Present: Debbie Miles, General Manager

There were no members present for the comment session.

A motion to approve the agenda was made by Heikkinen and duly seconded. On a voice vote the motion passed all ayes.

The Board went into an executive session.

A motion to approve the minutes for the September 18, 2016, Board Meeting was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the September and October Line

Superintendent’s Report’s and the Manager’s Report was made by Myhren and duly seconded. On a voice vote the motion passed with all ayes.

A motion to approve the Special Equipment Summary in the amount of $43,762.00 and RUS Form 219, Inventory of Work Orders, in the amount of $110,772.43 for period ended 08/31/2016, was made by List and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

Wiideman discussed Policy and Procedure Reports.

Succession planning was discussed and the manager was asked by the board to give at least six months’ notice before retiring.

Redistricting will be presented to the membership at the next annual meeting.

Miles and Calvin Koski reported on the MECA Meeting held in Lansing on October 5th. The statewide apprentice progam, fiber to the home and the MECA CEO evaluation was discussed at that meeting. The importance of the director training that will be held in Traverse City in

February 2017, was stressed and all new directors are encouraged to attend.

A motion to have a board member attend the KEDA meetings was made by Rajala and duly seconded. On a voice vote, the motion passed by a 4 to 3 vote. The nays were List, Paul Koski and Myhren.

The Energy Summit will be held in Marquette in February. All Board members are encouraged to attend.

Aaron Stallings of CFC addressed the board suggesting they schedule a strategic planning session in which CFC would facilitate at no cost to the coop. The session will be scheduled at later date.

The board took no action on a request for a donation to the Ontonagon Volunteer Fire Department.

A motion to adjourn was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 11:30 a.m.

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On Thursday, November 17, 2016, at 10:00 a. m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was called to order by President Calvin Koski at 9:54 a.m.

Secretary Myhren appointed Rajala to record the Board Meeting Minutes.

Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Tom List, Randy Myhren and George Rajala. A quorum was present.

Others Present: Debbie Miles, General Manager

There were no members present for the comment session.

A motion to approve the agenda was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

There was no Executive Session.

A motion to approve the Minutes of October 18, 2016 was made by Rajala and duly seconded. Wiideman stated pursuant to call should be eliminated from the October 18, 2016 agenda as the meeting was called to order at 9:54 a.m. and the minutes should reflect that Secretary Myhren appointed Rajala to record the minutes before Rajala reported those present. On a voice vote the motion passed with changes, all ayes.

A motion to approve the Line Superintendent’s and Manager’s Report was made by Myhren and duly seconded. On a voice vote the motion passes with all ayes.

A motion to approve the Special Equipment Summary in the amount of $5,113.65 for period ended 09/30/2016 and the RUS Form 219 Inventory of Work Orders in the amount of $20,745.69 for period ended 09/30/2016 was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Heikkinen and duly seconded. On a voice vote the motion passed all ayes.

Miles presented an update on the FASB 106 Postretirement Benefits.

Discussion on the Strategic Plan (CFC) was held with the proposed date of February 16th and 17th 2017. Miles will contact the CFC to coordinate the correct date.

Rajala reported on the October KEDA meeting.

A motion to give a $30.00 Bonus to the each of the employees was made by Myhren and duly seconded. On a voice vote the motion passes all ayes.

Miles discussed the Cost of Service study done by CFC.

Miles discussed the possibility of charging a fee to take payments over the phone. Our members have the ability to make their own payments on-line or set up recurring payments with either a checking account or credit card and we are encouraging them to do so. If we take the payment we have to use a specific computer to be PCI compliant.

A motion to adjourn was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 11:12 a.m.

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On Thursday, December 15, 2016, at 10:00 a. m.

The meeting of the Board of Directors of the Electrification Association was called to order Calvin Koski at 10:00 a.m.

Secretary Myhren appointed Rajala to record the board meeting minutes.

Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Randy Myhren and George Raj ala. List was absent due to illness. A quorum was present.

Others Present: Debbie Miles, General Manager

There were no members present for the comment session.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

Calvin Koski called an Executive Session.

A motion to approve the minutes for the November 17, 2016, Board Meeting was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

There was a discussion regarding a member wanting the “turtle meter” that is set at his account removed. The coop has no “opt out” policy.

A motion to approve the Line Superintendent’s Report’s and the Manager’s Report was made by Rajala and duly seconded. On a voice vote the motion passes with all ayes.

A motion to approve the Special Equipment Summary in the amount of $50,517.56 and the RUS Form 219 Inventory of Work Orders in the amount of $47,464.00 was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

The personnel committee recommended a $10,000 increase in the manager’s salary. A motion to approve the increase was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

Wiideman will call a meeting for the policy committee for next month. There was no report from the finance committee.

Miles discussed FASB Post-Retirement Benefits.

The Strategic Planning Session was discussed. The session will be facilitated by (CFC) in conjunction with Alger Delta on a date to be determined.

The Operating and Capital Budget was discussed.

Calvin Koski reported on the MECA Board meeting held in Bay City on November 30.

Miles presented the independent audit done by NRECA on the Retirement & Security and 401(k) plans. This audit is required every five years.

The pension plan changes as of January 1, 2017 as per the current union contract. The amended plan documents were signed after being reviewed by attorney Nick Daavettila and submitted to NRECA.

The write off list for 2016 was reviewed by the Board.

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 11:37 a.m.

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Thursday, January 19, 2017, at 10:00 a. m.

The meeting of the Board of Directors of the Electrification Association was called to order by Calvin Koski at 10:00 a.m.

Secretary Myhren appointed Rajala to record the board meeting minutes.

Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Tom List, Randy Myhren and George Rajala. A quorum was present.

Others Present: Debbie Miles, General Manager

There were no members present for the comment session.

A motion to approve the agenda was made by Heikkinen and duly seconded. On a voice vote the motion passed all ayes.

There was no Executive Session.

A motion to approve the minutes for the December 19, 2016, Board Meeting was made by Myhren and duly seconded after amending them to reflect the amount of the increase approved for the manager’s salary. On a voice vote the motion passed all ayes.

A motion by Myhren to approve the line superintendent and manager’s reports was duly seconded.

A motion to approve the Special Equipment Summary in the amount of $4,386.72 and the RUS Form 219, Inventory of Work Orders in the amount of $50,108.25 for period ended 11/30/2016 and the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

A Conflict of Interest Disclosure was signed by all board members.

A motion to approve the First Call for Voluntary Additional Capital Contributions in 2017 in the amount of $12,289.00 was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

Ontonagon County REA’s Strategic Planning Session was tentatively set for April 19th and April 20th. The session will be held off-site and in conjunction with Alger Delta Electric’s session and will be facilitated by Aaron Stallings of Cooperative Finance Cooperative.

Miles asked for approval of the 2017 budget along with the write-off list in the amount of $17,860.10 for 2016. Both were discussed at the December meeting and approved but not recorded in the minutes.

Miles reported that a notice to cancel the power contract withWisconsin Public Service had been sent. The contract will expire December 31, 2020. Request for Proposal (RFP) will be sent in the near future.

The February meeting will be held on February 14, 2017 at 10:00 a.m., to accommodate Aaron Stalling’s (CFC) schedule.

There being no further business to come before the Board, President Calvin Koski adj ourned the meeting at 11:02 a.m.

Calvin Koski, President

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On Tuesday, February 14, 2017, at 10:00 a. m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was called to order by President Calvin Koski at 9:58 a.m.

Secretary Myhren appointed Rajala to record the board meeting minutes.

Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Tom List, Randy Myhren and George Rajala. A quorum was present.

Others Present: Debbie Miles, General Manager

There were no members present for the comment session.

A motion to approve the agenda was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

There was no Executive Session.

A motion to approve the minutes for the February 14, 2017, Board Meeting with changes was made by Myhren and duly seconded. On a voice vote the motion passed all ayes.

A motion to approve the Line Superintendent and Manager’s reports was made by Rajala and duly seconded. On a voice vote the motion passed with all ayes.

A motion to approve the Special Equipment Summary in the amount of $40,068.00 and the RUS Form 219, Inventory of Work Orders in the amount of $27,589.06 was made by Rajala and duly seconded. On voice vote the motion passed, all ayes.

A motion was made by Rajala to approve the list of bills and financial report and duly seconded. On a voice vote motion passed all ayes.

The Board approved and executed Board Resolution #01-2017 setting the PSCR Factor at $.0083 to be applied beginning February 1, 2017. The board had approved a cap of $.0165 at a Special Board Meeting held on December 18, 2014.

The board will take part in a Strategic Planning Session which will be facilitated by Aaron Stallings of CFC. This session will be held at the Landmark in Marquette on April 19th and 20th•

The Annual Meeting will be held at the Chassell Public School on June 17, 2017. The board has requested that Kenneth Bradstreet preside if he is available.

A Policy Committee Report was given by Wiideman.

Calvin Koski reported on the MECA Board Meeting held in Mt. Pleasant on February 9, 2017.

Rajala reported on the CCD training that he attended in Traverse City.

Calvin Koski and Debbie Miles will be the CRC Voting delegates.

A motion to update Article 3, Section 4 of the bylaws regarding director’s compensation, was passed by a vote of (4) to (2) with one abstention. Per Diem for any educational event must be approved by the board in advance. Yeas-Calvin Koski, Heikkinen, Wiideman and Rajala. Nays, List and Paul Koski. Myhren abstained. The manager will present verbiage for board approval at the March meeting.

The Board took no action regarding re-delineation of districts.

There being no further business to come before the Board, President Calvin Koski adjourned the meeting at 12:14 p.m.

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On Thursday, May 18, 2017, at 10:00 a.m.

The regular meeting of the Board of Directors of the Ontonagon County Rural Electrification Association was held at 500 James K. Paul St., Ontonagon, Ml, on Thursday, May 18, 2017, at 10:00 a.m. pursuant to call.

Rajala reported the following directors present: Wayne Heikkinen, Calvin Koski, Paul Koski, Frances Wiideman, Randy Myhren and George Rajala. List has resigned. A quorum was present. Secretary Myhren appointed Rajala to record the Board Meeting Minutes.

Others Present Debbie Miles, General Manager

The Regular Board Meeting was called to order at 10:00 a.m. by the President, Calvin Koski.

There were no member comments.

A motion to approve the agenda was made by Heikkinen and duly seconded. On a voice vote the motion passed all ayes.

An Executive Session was called.

A motion to approve the minutes of the March 16, 2017 meeting was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

The PSCR was discussed, and the factor had been reduced to zero. We are still over/collecting. We have received an $86,000 credit true-up from WPSC on the April bill. The Board approved that the over/collection of $59,989 for April plus 1/8th of the remaining over/collection be refunded with the May billing. The factor will be calculated by dividing total kWh’s to be billed into the total dollars to be refunded. Any remaining over/collection will be refunded equally for the months of June-December 2017 along with any over/under collection for any of those months. The same method will be used to calculate the PSCR factor for any of those months.

A motion to accept the Line Superintendent’s Report was made by Myhren and duly seconded. On a voice vote the motion passed, all ayes. The Manager’s Report was not available.

A motion to approve the list of Bills and the Financial Report was made by Rajala and duly seconded. On a voice vote the motion passed all ayes.

The manager will contact the attorney regarding changes to Article II, Section 2 and Article III, Section 8 of the Bylaws.

The new Boston Substation was discussed and the manager informed the Board of the additional expenses associated with it. Those expenses include increased personal property taxes, depreciation, interest and the amortization of the transmission tap.

The Cooperative has retained an Informal Hearing Officer and the Board approved payment of $200 per hearing on a motion by Rajala and duly seconded. On a voice vote the motion passed, all ayes.

The Manager informed the Board that she was ready to have the Board candidates’ biographies and pictures upload to the website but was missing one and was unable to contact the candidate.

There being no further business to come be£ore the Board, President Calvin Koski adjourned the meeting at 11:21 a.m.

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